Our telephone supplier is experiencing an issue that they are working to fix urgently. In the meantime, we recommend that you send an email to the council service you’re trying to contact. If you're not able to do this, we hope that the telephone issue will be resolved soon, so you may be able to get through if you call back later today. We’re sorry for any inconvenience this may cause.
Youth Participation team privacy notice
Read our privacy notice for information on how we collect, store and process your data.
The data controller for your data
Brighton & Hove City Council is the data controller for purposes of the Data Protection Act (2018) and The General Data Protection Regulation (EU) 2016/679 ("GDPR") and is registered as a data controller with the Information Commissioner’s Office (ICO) under registration number Z5840053.
Brighton & Hove City Council are committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law.
Why we’re collecting your data
We are collecting your data for the purpose of providing a service such as Independent Visitors and Youth Advocates; promoting your involvement in the Children in Care Council, Youth Council, Young Ambassadors, and ARC (Ask, Report, Change); Youth Arts Award programme and the Duke of Edinburgh Award programme.
What is the legal basis for collecting your data
Our legal basis for collecting this data is legal obligation under the Children Act 1989, Children & Young Persons Act 2008, and United Nations Convention on the Rights of the Child. It is also considered necessary to enable us to carry out our tasks, functions, duties or powers.
Where special category data is processed our legal basis is Substantial Public Interest. For some information, our legal basis is Explicit Consent and you will be asked for your consent, for example, to take photos or films to promote our services.
The data we may collect
We may collect personal data or special category data. The type of information collected from you is as follows:
Personal data
Contact details; including name, address, email address, telephone number, etc.
Date of birth
Information about your family
Social and personal circumstances
Employment details (when you apply for jobs)
Visual images, personal appearance and behaviour
Special category data
We may also collect special category (sensitive data) of personal data that may include:
Physical or mental health details
Racial or ethnic origin
Gender
Religious
Who we’ll share your data with
Your information will not be shared with any other third party without you being informed.
How long we’ll keep data for and why
In case you should ever want access to your records, which is your right, we keep them for 100 years after your birth date so they will be available throughout your life.
How your data will be stored
Your information will be stored electronically and on paper records.
We will only make your information available to those who have a right to see them. Example of the security measures we used are:
Training for our staff allows us to make them aware of how to handle information and how and when to report when something goes wrong
We use Encryption meaning that information is hidden so that it cannot be read without special knowledge (such as a password). This is done with a code. The hidden information is said to then be ‘encrypted’.
Controlling access to systems and networks allows us to stop people who are not allowed to view your personal information from getting access to it.
Regular testing of our technology and ways of working including keeping up to date on the latest security updates (commonly called patches).
Transferring data outside the European Economic Area
We will not transfer your data outside the European Economic Area.
Your rights
Depending on the legal basis for processing your information you may have the following rights:
A right to a copy of data held about you, an explanation for its processing and who it has been shared with – this right applies to data processed under any lawful basis
A right to rectification (correction) of data which is demonstrably wrong – this right applies to data processed under any legal basis
A right to restrict processing – this right applies if it has been shown that there is no legal basis for processing your data, but you wish it to be retained
A right to object to processing – this right does not apply where the council is under a legal duty to process your data, but can be used where you dispute that there is a legal basis to process your data until the council can demonstrate what basis exists
A right to erasure – this applies where there is no longer a legal basis to retain your data
A right to portability of your data (having it moved to another organisation) – this right applies only where the legal basis was either consent or performance of a contract but data will usually be transferred to another local authority if a child in care moves to a new location.
A right to object to automated decision making – this right is applicable under all lawful bases for processing
We aim to resolve all complaints about how we handle personal information. You also have the right to make a complaint about data protection to the Information Commissioner's Office.
Contact them by post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or phone 0303 1231 113.
