Read our privacy notice for information on how we collect, store and process your data.
The council is the data controller for purposes of the Data Protection Act (2018) and The General Data Protection Regulation (EU) 2016/679 ("GDPR") and is registered as a data controller with the Information Commissioner’s Office (ICO).
Brighton & Hove City Council is committed to protecting your personal information. As a data controller, we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection laws.
The primary laws which govern how the council collects and uses personal information (known as “data”) about you are the:
City Planning is also subject to specific other laws that define when and for what purposes it can use your personal data.
The engagement process will help us develop City Plan 2041. We're collecting your data as we're required to:
As part of the engagement, we'll provide online webinars held on Microsoft Teams. Attendees will be required to register with their name and email address.
A recording of the online webinars will be made available on the council’s YouTube channel after the event. No personal information will be visible on the recordings.
Following each stage, a consultation statement will be produced to summarise the consultation. This will provide details of organisations who responded to the consultation and will include all comments submitted by both organisations and individuals as part of the formal consultation process.
This is required by the Town and Country Planning (Local Planning) Regulations 2012 and will be made available on the council website. Names and email addresses will not be published.
We collect equalities data (special category data) to help us ensure our customers are representative of the wider population.
GPDR Art.6 (1)(c) processing is necessary for compliance with a legal obligation under Part 6 of The Town and Country Planning (Local Planning) (England) Regulations 2012; and GDPR Art.9 (2) (g) substantial public interest under Data protection Act 2018 Schedule 1 Part 2 (8) (1) equality of opportunity or treatment and under Section 1 (1) Equality Act 2010.
Personal data includes:
We will also collect Special Category data. This will include:
During the examination of City Plan 2041, we will have to share personal information with a Programme Officer and Planning Inspector.
The Programme Officer is appointed by the council but works independently to support the Inspector. The council will have a Data Sharing Agreement in place with the Programme Officer and with the Planning Inspectorate.
The council will appoint the programme officer to support the Inspector, and representations are exchanged between the council and the Inspector through the programme officer. We will not share any special category data.
We'll only retain your personal information for as long as necessary to fulfil the purposes we collected it for. This includes for the purposes of satisfying any legal or reporting requirements, which is 3 months after the date of adoption of the City Plan 2041.
In the event of a legal challenge to the validity of the City Plan, it may be necessary to keep such records until the legal proceedings have been completed.
We'll store your information:
All servers are based in the UK.
Examples of the security measures we use are:
Your data is not processed outside of the European Economic Area.
You have the following rights in relation to your personal information.
You have the right to know about the collection and use of your personal data. We'll inform you through our service-specific notices.
You can request to know what we hold on you along with an explanation for how it is used by making a “Subject Access Request”.
You have the right to ask us to update, amend or change your information if it's factually inaccurate or incomplete.
You have the right to request that we limit using your personal data for specific purposes if you do not believe we have a lawful basis for a particular purpose or where you consider the data to be incorrect.
Upon receiving a restriction request, we're obliged to consider our use of the data and provide you with a response.
You have the right, in certain circumstances, to object to us collecting, using and storing your information.
Upon receiving a request of this type, we're required to stop using your data whilst we investigate and provide a response.
To discuss this further contact our Information Governance Team:
If you have a concern about how we collect or use your personal data you can contact the Council’s Data Protection Officer.
We aim to resolve all complaints about how we handle personal information. You also have the right to make a complaint about data protection to the Information Commissioner's Office (ICO).
To contact the ICO:
You can also make a complaint or find out more information on the Commissioner's Office website.
If your complaint is not about data protection, find details on how to make a complaint about a council service.